A full season of events. Every client feels like the only one.

rundown is wedding and event planner software for professional studios. Inquiry, proposal, budget, vendors, client portals and the timeline, every piece in its place.

Join rundown

Book a walkthrough

Spreadsheets, binders, group texts.

Every tool you plan a season with,

in one place.

Calendar

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Event, in its client colorSomeone's off

SunMonTueWedThuFriSat

Send tasting recap

Petal & Stem deposit

Final count · Chen & Park

Lane & Ortiz

Rehearsal dinner

MAY1

Timeline draft to Claire

Off · Maya

Seating chart to venue

Confirm shuttle times

Bishop Gala

Load-in

Anna Kay Photo balance

Final walkthrough

Print escort cards

Hartley & Moreau

Rehearsal dinner

Ceremony

Hold · Price & Novak

Chen & Park

Hartley & Moreau27 days

72%

Tasks done31 of 4865%Vendors booked8 of 989%Payments collected$38,200 of $61,45062%

Hartley & MoreauDashboard

Hartley & Moreau

May 15, 2027The Oak Lawn164Scope

CVClaire27 Days to Go

Vision & Priorities

A garden ceremony under the oaks at golden hour, then a long-table dinner on the terrace. Soft whites, blush and greenery, warm and relaxed rather than formal. Claire and Marcus want every guest to feel looked after.

Live musicGolden-hour photosFamily-style dinner

Progress SummaryGenerate

Generate an AI summary of your wedding planning progress to share with your couple.

Budget overview

On TrackDetails

$68,000

Total Budget

$61,450

Committed

$38,200

Actual Spent

$6,550

Under budget

90% allocated to line items · Unplanned $6,550$23,250 unpaid

Paid ($38,200)Committed ($61,450)

Venue$18,50027%

Catering$14,76022%

Photography$6,80010%

Florals$5,9009%

Next payment: $4,920 to Harbor Catering on Apr 22, 2027

Tasks

On TrackView all

Total

Done

Pending

Overdue

65% complete12 tasks · 5 milestones remaining

Confirm shuttle timesMEDIUMMay 6

Send vendor portalsHIGHMay 8

Final walkthroughFinal monthMay 11

Print escort cardsLOWMay 12

Day-of binder to teamMEDIUMMay 13

Vendors

On TrackManage

Total

Signed

Pending

Anna Kay PhotoPhotography

Petal & StemFlorals

Ashley River StringsMusic

Harbor CateringCatering

The Oak LawnVenue

Rev. Dana EllisOfficiant

Guest list

On TrackManage

186

Total

132

Attending

Invited

Declined

Bride78

Groom72

Shared36

Sunday · November 8

Your season

6 days to goSat · Nov 14Harper & JamesThe Foundry, Long Island City

TimelineChecklistsVendors

13 days to goSat · Nov 21Olivia Grant’s 40thGramercy Terrace

TimelineChecklistsVendors

27 days to goSat · Dec 5Maya & LeoWave Hill, Bronx

TimelineChecklistsVendors

This week

Send final timeline to vendorsHarper & James

At your desk

Templates +2

Billing$18,400

Reports

Home

Build the event

Tab by tab, the event takes shape.

From the signed proposal to the timeline, every tab builds on the last. Nothing re-typed, nothing out of date.

01 · Book the client

From inquiry to client, in one place.

Your form brings them in, rundown checks the fit, your fee and contract go out, and one click turns the lead into an event.

1Their inquiry arrivesYour branded lead form, on your own site.
2The fit is checkedDate, location and budget, before you invest time.
3Your fee is appliedFrom the service they chose, with the payments scheduled.
4The contract goes outMerged exactly as you wrote it, sent from the lead.
5They become a clientOne click builds the event from your templates.

Convert to Wedding

Review what will be transferred from this lead, select the events you will plan, and confirm.

Task plan43 tasks dated back from the event datePlaybook

Payment schedule3 installments from the lead's feeLead

Budget10 categories on the budget after your feePlaybook

Client emails4 workflows, each held for your reviewPlaybook

Sub-eventsRehearsal, Welcome party, Ceremony, Reception +2 moreBlueprint

Run of show28 momentsBlueprint

Nothing is added that isn't in your templates. Change any of it on the event afterwards. Convert to Wedding

Wedding created from lead. All data has been transferred.

02 · Budget and billing

Every dollar placed. Every vendor matched.

The budget splits itself the way you always split it, your own vendors are shortlisted for each line, and your fee is tracked on every client, right beside theirs.

1The budget falls into placeYour split, applied to what's left after your fee.
2Your vendors are shortlistedMatched from your own directory, category by category.
3Your fee lives on the budgetInstallments, invoices and what's outstanding, per client.
4Payments are loggedRecord what came in and how. rundown never moves money.

Priya & Rohan Budget

Total budget · $85,000 · 11 items

Budget

$85,000

Committed

$10,200

12% of budget

Paid

$3,060

30% of committed

Under Budget

$74,800

Split from your Full-Service Planning playbook

Planning Services Planner fee$10,200

Catering and bar$20,944

Venue$16,456

Florals and decor$8,976

Photography and video$7,480

Music and entertainment$4,488

Rentals$4,488

Attire and beauty$4,488

Stationery$2,244

Transportation$1,496

Other$3,740

AI Vendor Recommendations3 matches found

From your own vendor directory, for the categories still without a vendor.

Larkspur & FernFlorals and decor92% match

for Ceremony florals · On 6 of your weddings, knows Magnolia Estate, fits the $8,976 line.Link

Marsh Light PhotographyPhotography and video88% match

for Photography · A favorite of yours, free on Sep 25, in the $7,480 range.Link

Tidewater StringsMusic and entertainment81% match

for Ceremony music · On 4 of your weddings, plays Charleston venues.Link

From your directory: Coastal Table Catering · Catering · on 9 of your weddings

03 · Vendor network

The people you trust, one click away.

Every florist, photographer and caterer you work with lives in one directory, remembers every event you did together, and gets their own portal for yours.

1Your directoryEvery vendor you work with, and every event you shared.
2Linked to the eventContracts, arrival times and payments, per vendor.
3Their own portalEach vendor sees their cues and nothing else.

Priya & Rohan · Vendors5 linked · 1 missing

Larkspur & FernFlorals · arrives 11:30 AM · $8,976

Signed

Marsh Light PhotographyPhotography · arrives 1:00 PM · $7,480

Signed

Coastal Table CateringCatering · arrives 2:00 PM · $20,944

Signed

Palmetto Tent & RentalRentals · deposit due Apr 1

Pending

Tidewater StringsCeremony music · arrives 3:15 PM

Negotiating

One thing missing · Videography+ add vendor

04 · Guests and seating

Every guest answered. Every seat filled.

Each event gets its own RSVP link. Replies land in one guest list that you and your client share, and the seating chart is built from the guests who said yes.

1An RSVP link for every eventPublished per event, with your questions and a deadline.
2Replies fill the guest listHouseholds, sides and meals, counted for you.
3Your client helps from their portalThey add and update guests. You choose what they can change.
4Seat them, table by tableOnly guests who said yes, with open seats always in view.

Guest List

180 guests · Target 180 · Priya & Rohan

142 attending · 26 invited · 12 declined

NameSideGroupRSVPMeal

Robert & Karen HayesPriyaFamilyAttendingChicken

Samira PatelPriyaFriendsAttendingVegetarian

Nina JohanssonRohanColleaguesAttendingFish

Greg & Diane TorresRohanFamilyInvited—

Deborah & Alan ChenSharedFriendsAttendingFish

Marcus & Julia WebbRohanFriendsDeclined—

Anya KapoorPriyaFriendsAttendingVegetarian

05 · Runsheet and binder

Change it once. It's changed everywhere.

Move a moment on the runsheet and the binder, your client's schedule and every vendor's cues read the same change. No more version twelve.

1Edit the runsheetDrag a moment to its new time. It saves as you go.
2The binder followsThe day-of binder pulls the latest, ready to print.
3Your client sees itTheir schedule shows the new time in their portal.
4So does every vendorEach vendor's own runsheet carries the change.

The Binder 11 of 15 sections Cover PageTable of ContentsMaster TimelineVendor Contact SheetWedding Party & VIPsSeating ChartFinancial & Legal

Sync latest changesUp to date ✓ Generate PDF

Master TimelineHOLLIN & VALE

Reception

Saturday, September 25 · 6:00 PM – 11:00 PM · Garden tent

6:30 PM
7:00 PMDinner service
VENDORS Coastal Table Catering

6:45 PM7:00 PM
7:15 PMToasts from Meera, then Dev
PEOPLE Meera, Dev · VENDORS Lowtide Sound Co.

7:15 PM
7:20 PMFirst dance
VENDORS Lowtide Sound Co.

7:45 PM
11:00 PMDance floor opens

Binder synced with latest planning data

Effortless out front. Handled backstage.

What your client seesWhat you see

Portal › OverviewPrint / Save as PDF

Welcome back, Priya & Rohan

Your timeline draft is in. Take a look this week and tell me what you would change.

3Open to-dos

25%Budget used

96 / 142RSVPs in

Your to-dos3 open · 12 done

TaskCategoryDue

Choose your ceremony musicMusicNov 2

Approve the florals moodboardDesignNov 6

Add your last 8 guestsGuestsNov 14

View all to-dos

Budget

Allocated$74,800 / $85,000

Paid$18,700

Next payment$3,140 · Dec 1

Open budget

› Priya & Rohan › Dashboard DashboardRSVPClient PortalVendorsTimelineParty PortalThe Binder

Priya & Rohan

Sep 25, 2027Magnolia Estate150 guestsGarden, candlelit

342 Days to Go

Budget overviewOn TrackDetails →

$85,000Total Budget$74,800Committed$18,700Actual Spent$10,200Under budget

88% allocated to line items · Unplanned $10,200$56,100 unpaid

Catering $20,944 25%Venue $16,456 19%Florals $8,976 11%Photo $7,480 9%

Next payment: $3,140 to Larkspur & Fern on Dec 1, 2026

TasksNeeds Attention1 overdueView all →

48Total31Done16Pending1Overdue

65% complete16 tasks · 3 milestones remaining

Confirm tent permit with the countyHighOct 16

Send timeline draft to Priya & RohanMediumToday

Book videographyVendors lockedOct 30

VendorsOn TrackManage →

6Total4Signed2Pending

1 thing missing · Videography + add vendor

●Larkspur & FernFlorals

●Coastal Table CateringCatering

●Palmetto Tent & RentalRentals

Guest listOn TrackManage →

142Total84Attending46Invited12Declined

8 more guests to reach your target of 150

Family 58Friends 67Work 17

Portals for everyone in the event

One event. A private door for everyone in it.

Your client, the people closest to them and every vendor get their own link to this event, and see only what you switch on. The mother of the bride gets her schedule. The DJ gets his cues. You keep the rest backstage.

Portal linksPriya & Rohan · Sep 25, 2027 + Add portal

Client

Priya & RohanClient portal · 11 of 13 sectionsActive

Key people

Anjali MehtaMother of Bride · individualActive

Parents of the GroomRole group · 2 peopleActive

BridesmaidsRole group · 4 peopleActive

Vendors

Lowtide Sound Co.Music · signedActive

Larkspur & FernFlorals · signedActive

Marsh Light PhotographyPhotography · signedActive

Every link is private, signs in by magic link, and can expire or be revoked.

H&VPriya & Rohan

Welcome back, Priya & Rohan

342Days to go

Your to-dos

Choose your ceremony musicNov 2

Approve the florals moodboardNov 6

Add your last 8 guestsNov 14

Paid$18,700

Next payment$3,140 · Dec 1

H&VAnjali MehtaMother of Bride · Priya & Rohan

CountdownScheduleTasksGuest List

Counting down

Hey, Anjali!

Thank you for being part of this special day

342

days to go

Your scheduleSat, Sep 25

Getting ready · bridal suite10:30 AM

Family photos on the lawn3:45 PM

Toasts, after Meera7:00 PM

H&VLowtide Sound Co.Vendor portal · Priya & RohanMusic

OverviewRunsheetMusic & CuesPayments

Priya & RohanSaturday, September 25, 2027 · Magnolia EstateSigned

Your runsheet

Sound check in the Garden tent5:30 PM

Microphone ready for toasts7:00 PM

First dance song7:15 PM

Do not play

Line dances, anything from the bridesmaids' group chat

ClientsKey peopleVendors

The rundown flower drawn by hand in blue pencil — Plate 01The template library

Playbooks and blueprints

Draw it once.
Plan it forever.

Your best timeline, your proposal, your budget split, saved as blueprints. Every new event starts from the way you already work, with the dates, vendors and client filled in for you.

Browse the template library

BP-01Runsheet

Multi-track, vendors assigned, overlaps flagged before the day.

BP-02Proposal

Your voice, your fees, your contract. Signed straight into an event.

BP-03Budget split

Your usual split, applied to every new budget, exact to the dollar.

Stories

“rundown lets me take on more weddings without giving up the personal attention my couples expect.”

Becka Thornburg

Founder, Beck Events · Founders Circle

Made only for planners

Wedding and event studios are the only people rundown is built for.

Every event you plan

Weddings and every other celebration your studio takes on, in one workspace.

Your brand, out front

Clients see your name and branding on the Planner plan, and Studio is fully white label.

Start with one event

The Free plan includes one event a year, so you can run a real one before you decide.

Your events, on your phone

Timelines, checklists and vendor contacts open in your phone’s browser. Nothing to download.

Pricing

Priced by the season you plan to have.

Start free with one event a year, then grow to 25, 60, or unlimited.

Annually

Save 17%

Monthly

Free

$0/mo

1 event a year

For individuals getting started

Includes

✓ Every planning tool

✓ Rundown-branded portals and forms

✓ 1 planner seat

Start for free

Coordinator

$79/mo

Billed monthly

Up to 25 events a year

For growing planners who want one place for everything.

Includes

✓ Every planning tool

✓ Rundown-branded portals and forms

✓ 1 planner seat

Choose Coordinator

Planner

$149/mo

Billed monthly

Up to 60 events a year

For planners managing a growing book of events.

Everything in Coordinator, plus

✓ Your logo and colors on portals, forms and emails

Choose Planner

Studio

Billed monthly

$249/mo

Unlimited events

For studios with a team: shared workspace, member roles, and your own branding.

Everything in Planner, plus

✓ Team workspace and member roles

✓ 3 planner seats included

Choose Studio

Every plan includes

✓ Timeline and run-of-show builder

✓ Event Blueprints and Playbooks

✓ Guest list, RSVP and seating

✓ Custom fields on forms, RSVPs and guest lists

✓ Sales pipeline, lead CRM and inquiry forms

✓ Proposals, contracts and documents

✓ Budgets, invoices and payment tracking

✓ Vendor directory and coordination

✓ Threads email automation

✓ AI help with leads, budgets and vendors

✓ Client, family and vendor portals

✓ Clients and vendors never pay for access

Priced by the season you plan to have.

Start free with one event a year, then grow to 25, 60, or unlimited.

Annually

Save 17%

Monthly

Free

$0/mo

1 event a year

For individuals getting started

Includes

✓ Every planning tool

✓ Rundown-branded portals and forms

✓ 1 planner seat

Start for free

Coordinator

$79/mo

Billed monthly

Up to 25 events a year

For growing planners who want one place for everything.

Includes

✓ Every planning tool

✓ Rundown-branded portals and forms

✓ 1 planner seat

Choose Coordinator

Planner

$149/mo

Billed monthly

Up to 60 events a year

For planners managing a growing book of events.

Everything in Coordinator, plus

✓ Your logo and colors on portals, forms and emails

Choose Planner

Studio

Billed monthly

$249/mo

Unlimited events

For studios with a team: shared workspace, member roles, and your own branding.

Everything in Planner, plus

✓ Team workspace and member roles

✓ 3 planner seats included

Choose Studio

Every plan includes

✓ Timeline and run-of-show builder

✓ Event Blueprints and Playbooks

✓ Guest list, RSVP and seating

✓ Custom fields on forms, RSVPs and guest lists

✓ Sales pipeline, lead CRM and inquiry forms

✓ Proposals, contracts and documents

✓ Budgets, invoices and payment tracking

✓ Vendor directory and coordination

✓ Threads email automation

✓ AI help with leads, budgets and vendors

✓ Client, family and vendor portals

✓ Clients and vendors never pay for access

From The Edit

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Weighing your options? See how Rundown compares with HoneyBook, Dubsado, Aisle Planner, Timeline Genius and That’s the One, or compare every plan on the pricing page.

A full season of events. Every client feels like the only one.

Ceremony setup

Tell us about your day

Calendar

Hartley & Moreau

Budget overview

Tasks

Vendors

Guest list

Tab by tab, the event takes shape.

From inquiry to client, in one place.

Every dollar placed. Every vendor matched.

The people you trust, one click away.

Every guest answered. Every seat filled.

Change it once. It's changed everywhere.

Effortless out front. Handled backstage.

Welcome back, Priya & Rohan

One event. A private door for everyone in it.

Draw it once.
Plan it forever.

Made only for planners

Every event you plan

Your brand, out front

Start with one event

Your events, on your phone

Priced by the season you plan to have.

$249/mo

Priced by the season you plan to have.

$249/mo

Notes for planners who run it like a business.

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A full season of events. Every client feels like the only one.

Calendar

Hartley & Moreau

Budget overview

Tasks

Vendors

Guest list

Tab by tab, the event takes shape.

From inquiry to client, in one place.

Every dollar placed. Every vendor matched.

The people you trust, one click away.

Every guest answered. Every seat filled.

Change it once. It's changed everywhere.

Effortless out front. Handled backstage.

Welcome back, Priya & Rohan

One event. A private door for everyone in it.

Draw it once.Plan it forever.

Made only for planners

Every event you plan

Your brand, out front

Start with one event

Your events, on your phone

Priced by the season you plan to have.

$249/mo

Priced by the season you plan to have.

$249/mo

Notes for planners who run it like a business.

Event software for catering companies: complete 2026 guide

Event software for catering companies: complete 2026 guide

Event planner app for event production companies: complete 2026 guide

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Draw it once.
Plan it forever.